Test Cases

Introduction

What is the Test Cases screen?

The Test Cases screen (Test Management) is where you write and maintain your manual test cases — the human-readable specifications that describe what to test and how to verify it. Each test case carries a title, preconditions, a numbered list of steps (each with an action, an expected result, and optional test data), plus classification fields like priority, type, status, and tags. Test cases live inside a folder tree so you can group them by feature, module, or release.

Think of it as a recipe book for testing. A folder is a chapter (“Checkout”, “Login”, “Reporting”), each test case is a recipe with a name and ingredients (preconditions), and the steps are the numbered instructions where every instruction also tells you what the dish should look like when you get it right (the expected result).

Note

In one sentence: this is the central library where every manual test case is authored, classified, organized into folders, versioned, and connected to the automated scripts, requirements, defects, and runs that surround it.

Who this guide is for

• QA engineers and manual testers who write, edit, and maintain the test case library day to day.
• Test leads / QA managers who organize cases into folders, set priorities, review status, and track automation coverage.
• Automation engineers who pick up a manual case and hand its steps to the AI Assistant to generate a script, or map it to an existing one.
• Anyone onboarding who needs to understand how a test case is structured before running it in a test plan or cycle.

Key terms

Term	What it means in Testver
Test case	A single manual test: a titled record with preconditions, classification fields, tags, and an ordered list of steps. Each has a unique ID (shown with a # hash icon).
Step	One numbered instruction inside a test case. Holds an Action (what to do), an Expected Result (what should happen), and optional Test Data.
Expected result	The verification half of a step — the observable outcome that decides whether the step passed. Shown in teal in the detail view.
Priority	How important the case is: Critical, High, Medium, or Low. Drives header counts and filtering.
Status	Lifecycle of the case definition: Draft, Active, Deprecated, or Archived.
Automation status	Whether the case is automated: Manual, Automated, or Needs Update. Feeds the header’s ”% Automated” badge.
Review status	Editorial state: Draft, In Review, Approved, or Rejected.
Type	Domain category: Web, UI, API, Mobile, Database, Integration, E2E, Security, Performance, Usability, Accessibility, Compatibility, or Localization.
Folder / suite	A node in the left-hand tree that groups test cases. Folders can nest; each shows a rolled-up count of the cases inside it (including descendants).
Tag	A reusable, colored label you attach to cases for cross-folder grouping and filtering.
Manual vs automated	A manual case is executed by a person following the steps; an automated case is linked (via Script Mapping) to code that runs it. The same case record can carry steps and a script mapping.

How it relates to the rest

The Test Cases screen is the hub of Test Management. Each case threads into the surrounding screens, mostly through its detail-view tabs:

Connects to	Where in the case	What flows across
Scripts (Script Mapping)	Mapping tab	The linked automated script — path, framework, sync status, and a built-in code viewer. Mappings are created on the Script Mapping screen.
Requirements & sources	Mapping tab + Source filter	The sources a case was generated from (Requirement, Notes/NLP, JIRA, Document); the filter narrows the list to cases tied to a source.
Defects	Executions tab	Any defect raised against a run — its ID, title, status, and severity, shown inline with step results.
Plans & cycles	Executions tab + row execution dots	How the case performed across plans and cycles: pass rate and step-level outcomes.
Coverage & Traceability	Field values	Priority, automation status, and source links feed the Coverage and Traceability Matrix screens.

Getting Started

Opening Test Cases

1. From the left navigation, open Test Management and choose Test Cases (route /test-cases).
2. The header shows the title Test Cases, a one-line description, and live summary chips: total Cases, % Automated, and (when present) Critical and High priority counts.
3. The screen loads with All Test Cases selected in the left folder panel, so you immediately see the full library.

The screen layout

Area	Where	What it does
Header bar	Top	Title, summary chips (Cases, % Automated, Critical, High), the Export button (appears only when rows are selected), and the New Test Case button.
Folder panel	Left, fixed 288px	Folders tree with All Test Cases at the top and Uncategorized at the bottom. Add-folder (folder-plus) button, per-folder counts, and rename/delete on hover.
Filter bar	Right panel, top	Search box plus dropdowns for Priority, Type, Status, Automation, Review, a multi-select Tags filter, a single-select Source filter, and a Clear (n) button.
Bulk action bar	Right panel, below filters	Appears when one or more rows are checked: shows the selected count and Move, Tag, Delete, and clear-selection buttons.
Test case table	Right panel, main area	The paginated list of cases with columns for Test Case, Priority, Type, Status, Automation, Review, Executions, and Actions.
Pagination	Bottom of list	Shown when more than one page exists; “Showing X–Y of N” plus Previous / numbered / Next controls (20 cases per page).
Detail slide-over	Right edge overlay	Opens when you view a case; tabs for Steps, Executions, Attachments, Links, History, and Mapping.
Create/Edit modal	Center overlay	The full test case editor for creating or editing a case.

At a glance

• The Cases chip counts cases in the current filter scope; the folder badges and the All Test Cases badge show global totals.
• % Automated and the Critical / High chips are computed from server-side aggregates over the current filter, so they move with your filters but don’t jitter as you page.
• Each row’s Executions column shows up to the last five colored dots — green (passed), red (failed), amber (blocked), and so on — hover a dot for the plan, cycle, and date.

Tip

The page size is fixed at 20 cases per page. To see fewer rows at once, narrow with folders, search, or filters rather than looking for a page-size control — there isn’t one.

Organizing: Folders & the Case List

The Folders panel

The left Folders panel organizes the whole library. Three kinds of entries appear:

• All Test Cases (top, layers icon) — clears the folder filter and shows everything; its badge is the global total.
• Folder nodes — your created folders, nested by parent. Each shows an open/closed folder icon, its name, and a rolled-up count of cases inside it (including sub-folders).
• Uncategorized (bottom) — cases that belong to no folder; its count is the global total minus everything that lives in folders.

Creating a folder

1. Click the folder-plus icon at the top-right of the Folders panel.
2. Type a name in the inline Folder name… input.
3. Press Enter or click the check button to save. The new folder is created under the currently selected folder as its parent (or at the root if none is selected). Press Escape to cancel.

Renaming & deleting a folder

1. Hover a folder row to reveal its edit (pencil) and delete (trash) buttons.
2. Click edit to turn the name into an inline input; type the new name and press Enter (or blur) to save, Escape to cancel.
3. Click delete to open a confirmation dialog. Confirm with Delete Folder.

Caution

Deleting a folder does not delete the test cases inside it — they become Uncategorized. The action cannot be undone, so re-file the cases first if you want to keep them grouped.

Selecting a folder to filter

• Click any folder to filter the list to that folder; the selection is highlighted and pagination resets to page 1.
• Click the chevron to the left of a folder with children to expand or collapse its sub-tree (folders default to expanded).
• There is no drag-to-move in the tree itself — to re-file cases between folders, use the Folder dropdown in the editor or the bulk Move action (see section 5).

The case list table

When a folder (or All Test Cases) is selected, the right panel shows the matching cases in a table. The columns are:

Column	Meaning
(checkbox)	Select the row for bulk actions. The header checkbox toggles select-all for the current page.
Test Case	The case title (click to open the detail slide-over) plus a metadata row beneath it: the # ID, the folder name, and the step count. Header is sortable by title.
Priority	Colored badge — Critical (red), High (orange), Medium (amber), Low (emerald).
Type	Colored badge for the domain type (Web, UI, API, Mobile, …), using the app’s type color map.
Status	Lifecycle badge — Active (brand), Draft (gray), Deprecated (red), Archived (slate).
Automation	Badge with a lightning icon — Automated (emerald), Needs Update (amber), or Manual (gray).
Review	Review-status badge — Approved (emerald), Rejected (red), In Review (sky), or Draft (gray).
Executions	Up to five colored dots for the most recent runs (oldest → newest). Hover a dot for status, plan › cycle, and date. Shows “No runs” in italics when the case has never been executed.
Actions	Hover-revealed row buttons: View details (eye), Edit (pencil), and Delete (trash).

Note

The list footer reads “N test cases on this page” and echoes the selected count. Only the Test Case (title) column is sortable from the header; sorting toggles ascending/descending on click.

Search & filters

The filter bar above the list combines free-text search with structured filters. All of them stack (AND) and reset pagination to page 1 when changed.

Control	Filters by	Options
Search box	Title / text match	Free text; type to narrow the list as you go.
Priority	Priority	Critical, High, Medium, Low.
Type	Domain type	Web, UI, API, Mobile, Database, Integration, E2E, Security, Performance, Usability, Accessibility, Compatibility, Localization.
Status	Lifecycle status	Draft, Active, Deprecated, Archived.
Automation	Automation status	Manual, Automated, Needs Update.
Review	Review status	Draft, In Review, Approved, Rejected.
Tags	One or more tags	Searchable multi-select dropdown; pick any number of tags. Shows a count and a clear (X) when active.
Source	Originating source	Searchable single-select; lists only sources that already have ≥1 linked test case, with its type and case count.

When any filter, search term, tag, or source is active, a Clear (n) button appears at the end of the bar showing how many filters are active; clicking it resets search, dropdowns, tags, and source in one go.

Tip

If the list is empty, the screen tells you why: with filters active it suggests “Try adjusting your filters”; with no filters it offers a New Test Case button to get you started.

Creating & Editing a Test Case

Click New Test Case in the header (or the Edit pencil on a row) to open the editor modal. The same modal is used for create and edit; the title and primary button read Create Test Case / Create or Edit Test Case / Update accordingly.

Case details

Field	What to enter
Title *	The name of the test case. Required — the Create/Update button stays disabled until it has text.
Preconditions	Free-text setup or state that must be true before the steps run (e.g. “User is logged in with an admin account”). Optional, multi-line.
Priority	Critical, High, Medium, or Low. Defaults to Medium.
Type	Domain category from the type list. Defaults to Web.
Status	Lifecycle status. Defaults to Draft.
Automation Status	Manual, Automated, or Needs Update. Defaults to Manual.
Review Status	Draft, In Review, Approved, or Rejected. Defaults to Draft.
Folder	Destination folder from a flattened, indented dropdown, or No Folder (Uncategorized).
Estimated Duration (minutes)	Optional number — roughly how long a manual run takes. Stored as an integer.
Test Steps	One or more steps, each with Action, Expected Result, and optional Test Data (see 4.2).
Tags	Toggle existing tags on/off, or create a new tag inline (see 4.3).

Test Steps

The Test Steps section is the heart of a manual case. Each step is a small card with three inputs and a number.

1. The editor starts with one empty step. Fill in the Action (what the tester does), the Expected Result (what should happen), and optionally Test Data (specific input values).
2. Click + Add Step to append another step card. Steps are numbered automatically in order.
3. Use the trash icon on a step card to remove it (you must keep at least one step card — removal is disabled when only one remains).
4. On save, empty steps (those with no action) are discarded; remaining steps are renumbered sequentially starting at 1.

Note

Action and Expected Result are multi-line text areas; Test Data is a single-line input rendered in a monospaced style in the detail view (good for values like user@test.com).

Classification dropdowns

• Priority / Type / Status / Automation Status / Review Status / Folder are all simple dropdowns arranged in a two-column grid; pick a value from each.
• Tags appear as togglable pills — click a pill to select/deselect it (a check appears when selected).
• To create a new tag, type its name in the “Create new tag…” box and press Enter or click Add. A random color is assigned and the new tag is immediately selected for this case.

Saving the case

1. Click Create (new) or Update (edit) at the bottom of the modal. The button shows Saving… while it works.
2. On success a toast confirms “Test case created/updated successfully” and the modal closes.
3. Click Cancel or the X (or the dark backdrop) to dismiss without saving.

Attachments

Attachments are managed from the Attachments tab of a case’s detail slide-over, not the create modal.

1. Open a case (click its title or the eye icon) and select the Attachments tab.
2. Click Upload Files and choose one or more files. Images, PDFs, and Office/text documents are supported.
3. Images show a thumbnail and can be previewed in a lightbox; any file can be downloaded or deleted from its hover actions.

Caution

Each attachment must be 10 MB or smaller — files over the limit are rejected with an error toast naming the file.

Bulk Actions, Import & Export

Bulk actions on selected cases

Tick the checkbox on any row (or the header checkbox to select the whole page). A blue bulk action bar appears showing the selected count with these actions:

Action	What it does
Move	Opens the Move to Folder dialog; pick a destination folder and confirm to re-file all selected cases at once.
Tag	Opens the Bulk Tag dialog; pick one or more tags to apply to every selected case.
Delete	Opens a confirmation dialog and permanently deletes all selected cases (and their steps, versions, and data) on confirm.
X (clear)	Deselects everything and hides the bulk bar.
Export (n)	Appears in the header while rows are selected; exports just the selected cases (see 5.3).

Caution

Bulk Delete is irreversible — it removes the cases and all associated versions, steps, attachments, links, and execution links. Double-check your selection before confirming.

Importing test cases

Import lives on the separate Import / Export screen under Test Management. Two import paths exist:

• JSON or CSV import — toggle between Upload File (drag-and-drop or click to pick a .json / .csv / .txt file) and Paste Data (paste raw JSON or CSV). Choose a Target Folder (or Root), then click Import Test Cases. A result panel reports how many cases were imported and lists any per-row errors.
• Import via AI Assistant — for exports from third-party tools (TestRail, Zephyr, Xray, PractiTest, qTest) or any other tool. Click Import with AI Assistant to open the AI Assistant in API mode with a pre-filled prompt; upload your export (CSV, XML, JSON, or Excel) in the chat and the AI parses, maps fields, normalizes priority/type to Testver’s schema, and creates the cases — reporting per-row issues. The JSON shape expects an array of objects with title, priority, type, tags, preconditions, and a steps array of { action, expectedResult, testData }. The CSV shape uses columns Title, Priority, Type, Tags, Steps (Action), Steps (Expected Result), Steps (Test Data), where multiple steps in one cell are separated by a pipe (|).

[{
  "title": "Verify login",
  "priority": "high",
  "type": "functional",
  "steps": [
    { "action": "Go to login", "expectedResult": "Page loads" }
  ],
  "tags": ["auth", "smoke"]
}]

Tip

For very large third-party exports (1000+ cases) via the AI Assistant, split the file into chunks of about 500 cases per upload for the smoothest run, and make sure your columns/tags are clearly named.

Exporting test cases

There are two ways to export:

• From the Test Cases header — select rows and use the Export (n) button, which offers DOCX, XLSX, and CSV of the selected cases.
• From the Import / Export screen — pick a Folder (or All Folders) and a format toggle of JSON or CSV, click Export to generate a preview, then Copy the content or Download the file. The preview shows the case count and file size.

Links & mappings

Links and mappings are surfaced from a case’s detail slide-over:

Link type	Tab	How to use it
Automated script	Mapping	Shows the mapped script (test name, scriptPath, framework badge, sync status, last-synced time) with an eye icon to open a read-only code viewer. If none, it points to the Script Mapping screen.
Reference links	Links	Add typed external links (Jira, Confluence, GitHub, Docs, Design, Other) with a title and URL. Each can be opened in a new tab or deleted; Jira links also offer a one-click post-update comment.
Jira (direct)	Links	With a Jira connector configured, the Link JIRA button searches by key or text and attaches the matched issue as a reference link.
Requirements / sources	Mapping	”Generated From Sources” lists the Requirement / NLP-Notes / JIRA / Document a case came from, each with an optional external link.
Defects	Executions	Any defect raised during a run appears with its ID, title, status, and severity, inline with the step results.

Execution & Status

The Test Cases screen does not run cases itself — execution happens in test plans and cycles — but it tracks and surfaces results in several places.

Status fields

Field	Values	Tracks
Status	Draft → Active → Deprecated → Archived	Maturity of the case definition itself.
Automation Status	Manual / Automated / Needs Update	Whether code exists to run the case automatically.
Review Status	Draft / In Review / Approved / Rejected	Editorial sign-off on the case.

Execution dots

• Execution dots in the list’s Executions column show the last five run outcomes at a glance, color-coded by status, with hover tooltips for plan, cycle, and date.
• The Executions tab in the detail view shows a summary (total runs, passed, failed, pass-rate bar) and a per-run list. Expanding a run reveals step-level results (action, expected, actual) and any linked defect or execution notes.

Version history

Every edit is versioned. The History tab shows a timeline of versions with a field-by-field and step-by-step diff between consecutive versions (added / removed / modified). Any non-current version offers Restore to this version, which rolls the case back after a confirmation.

Automate with AI

On the Steps tab, the Automate with AI split button sends the case’s steps to the AI Assistant (in Web mode) to generate automation code, and its dropdown can Copy the steps as Gherkin, plain text, or JSON. For already-automated cases the primary button is replaced by a Copy steps button only.

Common Tasks (How Do I…?)

I want to…	Do this
Create a test case	Click New Test Case, fill in Title (required) and steps, then Create.
Add a sub-folder	Select the parent folder, click the folder-plus icon, name it, press Enter.
Move a case to another folder	Edit the case and change Folder, or check it and use bulk Move.
Find a specific case	Type in the Search box, or stack the Priority/Type/Status/Tags filters.
Show only automated cases	Set the Automation filter to Automated.
Tag many cases at once	Check the rows, click Tag in the bulk bar, pick tags, Apply Tags.
See how a case has run	Open it and switch to the Executions tab (or read the row’s execution dots).
Link a Jira ticket	Open the case → Links tab → Link JIRA (with a Jira connector configured).
View the mapped script	Open the case → Mapping tab → eye icon to open the code viewer.
Undo a bad edit	Open the case → History tab → Restore to this version.
Export selected cases	Check the rows, click Export (n), pick DOCX / XLSX / CSV.
Import from TestRail/Zephyr/etc.	Go to Import / Export → Import with AI Assistant, upload the export in chat.
Turn manual steps into code	Open the case → Steps tab → Automate with AI.

Tips & Best Practices

• One verification per step. Put a single clear expected result on each step so failures point to an exact instruction.
• Use preconditions, not setup steps. Keep “user is logged in” in Preconditions so your numbered steps stay focused on the behavior under test.
• Name folders by feature or module, and let nesting express hierarchy (e.g. Checkout › Payments › Refunds). Counts roll up automatically.
• Tag across folders. Use tags for cross-cutting concerns (smoke, regression, P0) that don’t fit a single folder.
• Keep Review Status honest. Move cases through Draft → In Review → Approved so reviewers know what’s ready.
• Set Automation Status to Needs Update when you change steps on an already-automated case — it flags the script for follow-up.
• Estimate durations so test plans can forecast effort.
• Name import columns clearly (Test Case Name, Priority, Steps) — the AI import maps fields far more reliably when headers are explicit.
• Re-file before deleting a folder, since cases fall back to Uncategorized rather than being removed.

Troubleshooting & FAQ

Why don’t the header chip counts match what I see?

The header chips are computed from server-side aggregates over your current filter scope, not the visible page. If a folder or filter is active, the numbers reflect only that subset. Clear filters (the Clear (n) button) to see global figures.

I deleted a folder — where did my cases go?

They weren’t deleted — deleting a folder moves its cases to Uncategorized. Open the Uncategorized entry at the bottom of the folder panel to find and re-file them.

My import failed for some rows. What happened?

The import result panel lists per-row errors so nothing is silently dropped. Common causes are a missing title or an unrecognized priority/type value. Fix those rows in the source file (or normalize values) and re-import — already-imported rows are unaffected.

Why is there no script shown for my case?

That case isn’t linked to a script yet. Create the link on the Script Mapping screen; once mapped, the script path, framework, and sync status appear here with a code viewer.

Why are there no execution results for my case?

The case hasn’t been executed in any test plan or cycle yet. Add it to a plan and run a cycle; results then populate the dots and the Executions tab.

Where did the third-party import wizard go?

The step-by-step third-party wizard is currently replaced by the Import with AI Assistant card, which handles the same tools (TestRail, Zephyr, Xray, PractiTest, qTest) plus any other tool and more formats (CSV, XML, JSON, Excel). Use that card to import.

Why can’t I see more than 20 cases per page?

The list is fixed at 20 cases per page by design. Use folders, search, and filters to narrow what you’re looking at; pagination controls appear automatically when there’s more than one page.

Why was my attachment rejected?

Files must be 10 MB or smaller. Oversized files are rejected with a toast naming the file. Compress the file or split it, then retry. Supported kinds are images, PDFs, and common Office/text documents.

Related

• Test Plans — group cases for execution.
• AI Test Gen — generate cases from sources.
• Sources — requirements & docs that cases come from.
• Coverage — what’s covered, what isn’t.
• Script Mapping — link cases to automation scripts.
• Defects — file defects against test failures.